Automated Webinar Preview and Event Editor

The visual preview lets you check how an automated webinar plays out in the room. For example, you can see when a video starts, when chat messages appear, or when the room’s status changes. You can review the sequence of events, jump to any point, and edit event settings right away.

1. Go to Webinars → Templates.

2. Select an automated webinar template and open its Events tab.

3. Find the Automated Webinar Preview editor.

4. For a better view, click Full Screen. To return to the standard view, click Exit Full Screen.

The webinar room, with its video and chat, is in the center. As you play the preview, the room changes to match the events you’ve set up.

The panel on the right has two tabs:

• Chain: Lists the events and when each one happens. Search for an event, or filter the list by category: Room & Stage, Media, Chat, or Questions. Select All to see the full list.

• Event: Shows the settings for the selected event. The available fields depend on the event type.

The timeline is at the bottom. Events sit on lanes that match the same categories, and the red playhead shows your current position in the preview. Above the timeline are the playback controls, the time field, and the tools for managing events.

1. Click Play below the webinar room. Watch the video, chat messages, and other events as they happen. Pause the preview whenever you need to.
2. Use Previous Event and Next Event to move between events.

3. Click 2× or 4× to preview the webinar faster. Click 1× to return to normal speed.

4. To check a specific segment, click that position on the timeline. The current time appears in the field next to the playback controls.

5. Click Collapse Lanes to make the timeline more compact.

6. Use the − and + buttons above the timeline to zoom the timeline out and in. This makes it easier to inspect events that are scheduled close together.

For example, if a message is scheduled for the five-minute mark, jump to that point and check that it appears in the chat.

Click an empty point on the timeline or drag the red playhead to preview that moment. Clicking an event marker or video bar selects the event without moving the playhead.

You can also change when an event happens right on the timeline. For a short event, press and hold the event itself. For a longer event, press and hold the handle at its start. Then drag left to make the event happen earlier, or drag right to make it happen later.

When you’re done, click Save.

You can also change an event’s time in the panel on the right, along with any of its other settings.

1. Move the playhead to the approximate time. You can fine-tune it later in the panel on the right.

2. Click Add Event Here above the timeline.

3. Choose an event type from the list. To find one quickly, start typing its name.

4. On the Event tab on the right, complete the settings and check the event time.

5. Check the result in the preview.

   Adding the event updates the preview immediately. To keep it, click Save in the editor toolbar and wait for Saved before leaving the template.

For example, a Play Video event has a start time and a playback position in the source video, in seconds. A Send Message event has the sender’s first and last name, an option to send the message on behalf of the team, and the message text.

The Duplicate and Delete buttons are at the bottom of the panel.

1. Select the event in the chain or on the timeline.

2. Open the Event tab in the panel on the right.

3. Change the event time or any other settings.

4. Check the result in the preview.

To move a group of events, first put the red playhead at the beginning of that group. Move Events shifts events at or after that point; earlier events keep their times. Click Move Events, choose Move Earlier or Move Later, enter how much time to move them by, and click Move.

A validation indicator appears above the timeline. It shows either No Problems or Problems along with the number of problems found. An event with incorrect settings may have an Error status.

For example, adding a message without entering any text creates a problem. After you enter the message text, the event status changes to Ready and the indicator updates.

Before you save:

• Fix every event with an Error status.

• Make sure the indicator shows No Problems.

• Check the key events: Change Stage Template, Open Room, Add Video, Play Video, Pause Video, and Close Room.

• Click Save in the upper-right corner.

• Make sure the Saved status appears.

Note: If the Unsaved changes status appears, click Save before you leave. Your changes show up in the preview right away, but they aren’t saved until you click Save.